Notice of Amendment to Council Procedure Bylaw
At 6:00 pm on October 18, 2021, Duncan City Council will consider adoption of “Council Procedure Amendment Bylaw No. 3050.04, 2021”, which will amend the Council Procedure Bylaw:
2.1 By deleting the word “inside” in the phrase ’means the notice board inside the front doors of City Hall, …’ and replacing it with the word “outside” in the definition of “Public Notice Posting Places” In Section 3. (1)
2.2 By deleting “MEETING” and replacing with “REPORT” to the Title Part 5, ANNUAL MEETING.
2.3 By deleting “Meeting” and replacing with “Report” to the subtitle Part 5, Notice of Annual Meeting.
2.4 By deleting “annual” from the phrase ‘annual meeting’ from Part 5, Sections 15. (1) (c) and (d); and Section 15. (2)
2.5 By adding the following as Part 8, Section 30. (6): “As is not intended that Council make final decisions for requests directly after a delegation, a 2/3rds affirmative Council vote is required for a decision, other than where requests are referred to staff or another Committee for review, report, and recommendations to Council.”
2.6 By deleting Part 8, Section 38 in its entirety and replace with:
38. (1) Subject to the Community Charter:
(a) a special council meeting, a regular Council meeting, C/W, or Committee meeting, may be conducted by means of electronic or other communication facilities when approved by the Corporate Officer, or
(b) a member of council or a council committee who is unable to attend at a council meeting or a council committee meeting, as applicable, may participate in the meeting by means of electronic or other communication facilities.
(2) The following rules apply in relation to a meeting referred to in subsection (1):
(a) the facilities must enable the meeting’s participants to hear, or watch and hear, each other.
(b) The member presiding at a Council, C/W, or Committee meeting must participate with video capabilities (watch and be seen) if the majority of members are participating with video capabilities.
(c) public notices must include notice of the way in which the meeting is to be conducted and the place where the public may attend to hear, or watch and hear, the proceedings that are open to the public; and
(d) except for any part of the meeting that is closed to the public, the facilities must enable the public to hear, or watch and hear, the meeting at the specified place, with a designated municipal officer in attendance.
(3) Members of council or a council committee who are participating under this section in a meeting conducted in accordance with this section are deemed to be present at the meeting.
27 By adding the following in Part 10, Public Hearings, Section 46 (2): “The Corporate Officer may make opportunity for persons who believe their interest in property is affected by the proposed Bylaw, or their representative, to be heard, or seen and heard, by means of electronic or other communication facilities.”
2.8 By adding the following in Part 10, Public Hearings, Section 46 (3): “That the hearing may be held in person or electronically, in whole or in part, at the discretion of the Corporate Officer.”
Questions? Contact the Acting Director of Corporate Services, Monika Schittek, at monika@duncan.ca or 250-746-6126.
