Accounting Clerk

The City of Duncan is seeking an experienced Accounting Clerk to join our Finance team on a permanent full-time basis.

Duncan is small, in a Big way. Just a few hundred metres off the Highway (about 60 kilometres north of Victoria) you’ll find 300 shops and services in a few beautiful, walkable, compact downtown blocks lined with 40 world-renowned totem poles. Within minutes of downtown are 5 golf courses, 15 wineries, lake and ocean waterfront, world class trails, cultural amenities, and all forms of indoor recreation. This compact city of 5,000 people aims to be one of the most livable small cities in Canada, proudly serving as the economic and cultural heart of the Cowichan Valley. Located in the traditional territory of Cowichan Tribes, Duncan seeks to be welcoming, diverse, creative, environmentally sustainable, and resilient.

Position

Reporting to the Finance Office Manager, the primary responsibilities of this position are:

• Perform entry of all accounts payable, ensuring invoice coding is correct and vouchers have required back-up receipts, documentation, and authorization in accordance with City policies.
• Ensure all accounts payable are processed in a timely manner to avoid service charges, maintain credit ratings, and produce current costing information for all departments.
• Oversee the accounts receivable function, including invoicing, aging, and reconciling.  
• Prepare and maintain a variety of complex tables, spreadsheets, and financial reports and assists the Finance Office Manager with monthly reconciliations.
• Support the annual property tax function, including correspondence with banks.
• Oversee the business licence function, including issuing annual licences.
• Provide excellent customer service both in person and on the phone to respond to questions regarding property tax, business licences, and accounts receivable/payable. 
• Assist with the preparation of the annual municipal reporting forms, year-end working papers, and annual audit requirements.
• Research and assist with special projects or assignments as assigned.
• Provide back up to the front desk in answering the telephone, handling in-person inquiries and complaints, and processing payments as required.

Required Qualifications

• A minimum two years of experience in financial accounting, preferably in a municipal setting, with experience in accounts payable, accounts receivable, and subsidiary ledgers.
• Completion of an education program with a diploma or certificate in accounting or a related field (education and experience may be considered).
• Working knowledge of sales taxes as they apply to accounts payable/receivable.
• Ability to prepare, verify, and analyze a variety of financial and statistical reports and data.
• Proficiency in MS Office (Word, Excel, Outlook) and ability to learn in-house software programs. Experience using Vadim would be an asset.
• Excellent communication skills (verbal, written, listening).
• Considerable ability to maintain sustained attention to detail with a high degree of accuracy.
• Ability to prioritize and balance a variety of assigned tasks and complex procedures to meet required deadlines.
• Strong computer troubleshooting and problem-solving skills.

Salary

This is a CUPE union position (35 hours weekly) with a 2025 hourly rate of $39.18, plus a competitive benefits package.

Applications

A complete resume of experience, qualifications, and references will be accepted until 4:00 pm on August 5, 2025, to the attention of Human Resources by email to hr@duncan.ca. Testing may be conducted for shortlisted applicants.

Accessibility

The City of Duncan is committed to being an accessible employer and to the principles of diversity, equity, and inclusion. We aim to remove barriers in the workplace and work with our employees to provide reasonable accommodation where required. If you require accommodation in applying for a posted position, please contact Human Resources at 250-746-6126 or hr@duncan.ca.

We thank all applicants, but only those being considered for interviews will be contacted.